Benefit Analysis in Project Management †Free Samples to Students

Allsports Sports Club is a place where many outdoor games like cricket, football and even athletics are conducted along with some indoor games like table tennis and others. The club is very much popular in the vicinity. There are many thousand members of the club who es to play these games on daily basis. A weekly newsletter is being released here on every Wednesday with articles on sports and few advertisement of outside business. The hitch is the release of this newsletter which is being supervised by Club President. The main objective of the report is to solve few technical and operational issues being faced by Club president on daily life to release the newsletter on timely basis. For which the owner has awarded us the contract to provide the solution. For the releasing of newsletter on every Wednesday, it is the duty of editor to collect and publish the articles based on the sports activities happened till last Saturday and moreover every week the editor need to change and every member need to be given equal opportunity of b ing the editor. But it remains the responsibility of Club president to see that all the members are getting equal chance. President is having only the word and spreadsheet as the software to manage the information related to many thousand members. President had to face many issues on daily basis to manage such big database. Few issues are listed below: So maintaining these information in spreadsheet needs vigorous and accurate filtering and maintain such dynamic information where every day the activities or the database need to be updated then only the next course of action can be finalised. So in such dynamic situation where daily there are ments and the whole system requirements changes accordingly the only methodology which fits in this situation is the Agile methodology of developing the system. The selected method that is Agile methodology for developing the information system of Allsports Sports Club is the best approach because it is a people centric project where every moment some ments need to be updated an again modify the system to generate the desired result (McLaughlin, 2017). So the merits of this methodology can be used with for below betterment of the system are: The sutomated system can be used to store an manage all the information related to thousands of stakeholders This methodology is the best option for this kind of changing conditions So Agile methodology option is the best approach to develop the desired system The primary required functions required to develop Allsports Sports Club System are: Unique registration ID is must for all users: so that the users who all are logging and for long they are logged in can be tracked, so that the exact work hours can be defined for the staffs to develop the publication. Verification of users: need to be done to prevent entry of any unwanted person in to the system and all the personal data shall remain intact. System must be accessible from all locations: so that members need not e to club physically for writing the articles and they can sit anywhere and write it, even after writing either they can upload in the system or e-mail to editor for further action. Proper functioning of the large database: is must to show desirable information. Window view wise access: is required to be provided depending on the person. The administrative access must be available with Club President to enable access to all folders. Generation of proper notification and follow-up system: is required for timely releasing of newsletter Always show pending tasks for the week: for developing the newsletter on time Highlight next week’s editor name from 1 week before itself: to help club president in municating with him well in advance Common format of newsletter: need to be maintained to save last minute run for the format arrangement The non-functional requirements for developing Allsports Sports Club System are: Secured enough: the system need to installed good quality firewalls to prevent from any probable attack and preserve the information related to users. Accessible from all devices: to provide flexibility to users and ease of developing the articles System must be well understandable: for proper optimum use of the software. As per (Wrike, 2017) the cost benefit analysis in the field of project management is a great tool which can provide information regarding the parison between the investment made Vs the benefits incurred due to the investment. In this technique, all the expenditures are calculated together and arranged in time phase manner, then similarly the profits or benefits are also calculated and tabulated (refer table 1). Then the difference between both the expenditures and the benefits can provide NPV (Net present value), IRR (Internal rate of Return), ROI (Return on Investment) and Pay-back period. The more NPV, IRR & ROI are positive and the less Pay-back period is good for the project and is advisable for investment. WBS or the Work Breakdown Structure is a hierarchical structure being developed to breakdown the total scope of work to a meaningful level which can be tracked and controlled easily and supervised (Gordon and McDonough, 2016). This tool is mainly useful for the senior management or the project sponsor to look at the progress of the project at a single sheet. So here the total scope of system development is divided in the project management processes, that is ‘Initiation’, ‘Planning’, ‘Execution’ and ‘Closing’. Then in next stage these levels are further divided in to work activity level. Now once the Gantt chart is developed, we can observe that there are merely 4 activities out of critical path, so the whole schedule is almost critical and all the activities need to be controlled properly to void any delay in the overall duration of the project. The total project duration is 3.5 months. The people who are anyways related to the project’s success or failure or can influence are known as the stakeholders of the project (Miller, 2017). Majorly the stakeholders can be sub divided in two parts; one is ‘Internal Stakeholders’ and the other ‘External Stakeholder’. The investigation techniques are required for proper tracking and confirming the process involved in the project life cycle are running well and the product shall be delivered well within time and budgeted cost. Audit of document and processes: this is the technique where the documents and the processes of projects are being checked thoroughly to find any lacunas; the audit is also scheduled at regular interval to check the system correctness and for further improvement too. This method is useful for the system development, as we are using Agile methodology and after some point of time Agile has a tendency to run out of budget if not checked at every step. Interview of individuals: it is the process of obtaining correct and unbiased information regarding the project progress or some issues. Here one to one interview is conducted with some pre- set questionnaires. It is useful for the system because the questionnaires are set by some expert in the same field and the collection of unbiased response can really help in finding any issue or the rrot cause. Discussion by organising a meeting: it is the organised official meeting being conducted between the subject experts to provide their point of view and then other can debate and after some pint of time the team of experts can reach to a mon and best consensus. It is very much useful if the participants have good exposure of the topic of discussion. The chosen methodology of the system development procedure is the real achievement of the report, as Agile can be the best fit for the type of project it is. Moreover, the investigation techniques are very strong so that each step can be verified well before providing further. Currently there is no constraint, but the budget can be constraints after some progress of the project, since Agile has a tendency to overshoot the budget due to continuous development and a clear budget cannot be finalised at very beginning of the project. It is to conclude that the schedule time and budget as o now seems to be achievable and the project is very much beneficial at this point. Gordon, Ann and Michele McDonough. 2016. What is a Work Breakdown Structure? [online]. [Accessed 20 August 2017]. Available from World Wide Web: McLaughlin, Mike. 2017. What Is Agile Methodology? [online]. [Accessed 20 August 2017]. Available from World Wide Web: Miller, Mike. 2017. Project Stakeholders: Definition, Role & Identification. [online]. [Accessed 20 August 2017]. Available from World Wide Web: Wrike. 2017. What is Cost Benefit Analysis in Project Management? [online]. [Accessed 20 August 2017]. 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